Administrative Assistant Intern

If you haven’t heard about dss+ yet, here’s a little more about who we are.

dss+ is a leading operations management consulting firm, providing advisory and implementation services in Operational Risk, Operational Excellence, and Sustainability, enabled by learning & Development and Digital Technologies.

With a strong industrial operations heritage, dss+ partners with clients to deliver integrated, transformational solutions that improve safety, productivity, asset performance, and sustainability outcomes. Our teams support organizations across the Mining & Metals, Chemicals, Oil & Gas, Utilities, Manufacturing, Consumer Products, and Financial Services industries.

About the Role

We are looking for an organized, proactive, and detail-oriented Executive Support Intern to join our LATAM team in São Paulo.

In this role, you will provide direct support to the LATAM leadership team, helping to ensure smooth day-to-day operations across calendar coordination, travel arrangements, event organization, communication with regional teams, and preparation of executive materials.

This is a great opportunity for someone who enjoys working in a dynamic, fast-paced, and international environment, and who wants to develop strong organizational, communication, and stakeholder management skills while closely supporting senior leaders.

Key Responsibilities

• Support calendar management for LATAM executives using Outlook and Teams, including meeting scheduling, invitations, and room logistics.

• Prepare and review executive materials such as emails, presentations, and briefing documents.

• Coordinate LATAM travel logistics, including flight and hotel research, transfers, itinerary preparation, and travel guidance for employees.

• Assist in the organization of corporate events, such as happy hours, leadership meetings, and international visits, including guest lists, RSVPs, vendor coordination, and supporting materials.

• Support the expense reimbursement process, including receipt verification and documentation preparation for submission in internal systems.

• Maintain databases, contact lists, spreadsheets, and digital files up to date and well organized.

• Help facilitate communication with teams across Brazil and LATAM, as well as external partners and vendors.

• Welcome visitors and provide general administrative support when needed.

What We’re Looking For

• Currently pursuing a degree in Executive Secretariat, Business Administration, Languages, or a related field (from the 3rd semester onward).

• Advanced English skills, with confidence communicating with executives and international teams.

• Spanish is a plus.

• Proficiency in Microsoft Teams, Excel, and PowerPoint.

• Strong verbal and written communication skills.

• High level of organization, accountability, and attention to detail.

• A proactive mindset, sense of urgency, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Why Join Us?

This internship offers the opportunity to gain hands-on experience in executive support within a regional and international environment, working closely with leadership and contributing to high-impact activities across LATAM.

You’ll have the chance to develop practical experience in coordination, communication, planning, and business support, while building a strong foundation for your future career.

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